Information for Presenters

Information for Presenters

 

Thank you for agreeing to present your research at the 5th Library Research Seminar (LRS-V), October 6-9, 2010 hosted by the iSchool at the University of Maryland.

 

Conference Venue and Hotel Registration

 

The conference venue is next to the campus: Marriott Inn & Conference Center-UMUC, 3501 University Blvd, Adelphi, MD 20783. This is a beautiful facility and we have negotiated an excellent rate for rooms for conference participants. Be sure to get your hotel reservation soon!

 

Conference Registration

  • All presenters, except those who have been granted fellowships, must register and pay for the full conference or at least the day of their presentation. If you plan to attend the free Anne S. MacLeod Children’s Literature Lecture and Dessert Reception, you must register in advance to reserve a place.
  • The full conference includes: the Welcome Reception on Wednesday night; program sessions on Thursday through Saturday; continuous morning and afternoon refreshment breaks and lunches on Thursday and Friday; and the Friday night Anne S. McLeod Children’s Literature Lecture and Dessert Reception. It does not include dinners on Thursday and Friday. Please note that the registration form has places to sign up for the buses to Annapolis on Thursday night and the shuttle bus and dinner at the University of Maryland Golf Course on Friday night.
  • All presenters are responsible for making their own travel and lodging arrangements. The hotel has set aside a block of 75 rooms for LRS-V participants. The room rate is $122.00 per night plus 6% tax, up until October 1, 2010.
  • If you are a fellowship recipient, Pat Fisher will contact you and will assist you with the registration options (e.g., food restrictions, optional special events that are free or have an extra registration fee).
  •  

    General Information for All Presenters (special information on posters is below)

  • The Daily Schedule and Program is on the conference Web site (http://www.lrsv.umd.edu). We encourage you to check it to see how your presentation fits in with the rest of the program and to check the accuracy of your own listing.
  • All program sessions, except the last sessions on Friday afternoon, are 90 minutes long. The last concurrent sessions on Friday afternoon are 60 minutes long.
  • If you are showing slides, you must bring your own laptop computer, which you can connect to data projectors provided in each room.
  • Please provide a final abstract (up to 1,000 words) of your paper, panel, roundtable, or workshop by July 31, 2010 to lrs-v@umd.edu. Abstracts will be posted on the conference Website, which will be active for three years. If you wish to use the abstract you submitted with your original proposal, let us know that.
  • If you wish to have a full paper in addition to your abstract posted on the LRS-V Web site, send it to lrs-v@umd.edu no later than August 31, 2010.
  • If you will have a handout, bring at least 60 copies and send an electronic copy of it by September 24, 2010 to lrs-v@umd.edu. Attendees will be informed that they may have access to the handouts via the LRS-V website, which will be active for three years. We will not make hard copies of handouts.
  • A moderator will be assigned to all sessions except for panels, workshops, roundtables and posters. Your moderator will contact you ahead of the conference to plan the introductions and timing of the session and will be present to monitor the timing and facilitate audience Q&A. Presenters in panel, workshop, roundtable, and poster sessions will be responsible for their own planning, introductions, timing and facilitation of audience interaction. Room monitors will be available at all sessions for troubleshooting.
  • Focus on key messages in your presentation; do not try to cover too much. Quickly summarize your methodology or approach and link your key outcomes to implications and applications for the field. At the end of your presentation, summarize the key points. In most sessions there will be three presentations within the 90 minutes. Time your presentation accordingly and allow at least 5, and preferably 10 minutes for audience questions and interaction at the end of each presentation.
  •  

    Audiovisual Equipment/Room Set-up

  • The standard room for concurrent sessions is set classroom style to room capacity (typically 60 seats) with a podium and microphone, head table for four people with two table microphones, data projector and screen.
  • The standard room for the Thursday opening plenary session and the Saturday plenary sessions is set theater-style to room capacity with a podium and microphone, data projector and screen.
  •  

    Special Instructions for Poster Presenters

  • Posters should be no larger than 29" high and 36" wide. You may bring your poster printed on paper; we will supply easels and stiff foamcore boards with thumbtacks to affix the poster to the boards. Please do not use any other materials for displaying your poster.
  • Allocate the top of the poster for the title and author(s) as stated on your proposal. The text and graphics should be large and bold enough to be read from a distance of at least 6 feet.
  • The poster session will be Friday, October 8, 2010 from 8:30 to 10:30 am in the Main Concourse between the registration area and the refreshment break area. Presenters need to be present to discuss their projects.
  • Plan to set up your poster about a half hour ahead of the session and remove it within a half hour after the session is over.
  •  

    Questions? Contact us at lrs-v@umd.edu.